Motor Vehicle Bill of Sale Form

Use our motor vehicle bill of sale form to record the sale of a vehicle and protect both buyer and seller.

Updated September 18, 2024
Written by Sara Hostelley | Reviewed by Brooke Davis

A motor vehicle bill of sale is a legal document that records the sale of a car, motorcycle, or another vehicle between a seller and a buyer by transferring ownership of a vehicle from one person to another.

Once the new owner possesses the vehicle, they must register it at the Department of Motor Vehicles (DMV) in their state. Depending on the jurisdiction, the DMV may require the owner to present a bill of sale so they can obtain a title.

A bill of sale is especially important when you buy the vehicle privately instead of through a dealership.

By State

• By State
• What It Includes
• Motor Vehicle Bill of Sale Sample
• Odometer Disclosure Statement
• Other Types of Vehicle Bill of Sale

What It Includes

Here are the elements you must include in a motor vehicle bill of sale form:

• Parties’ information: Include the buyer’s and seller’s names, addresses, emails, phone numbers, and signatures.
• Date of the sale: Detail when you’re conducting the sale.
• Vehicle description: Describe the vehicle, including its condition, vehicle identification number (VIN), model, make, year, body style, and color.
• Purchase price: Write the purchase price the buyer will pay, indicating whether it includes sales taxes. Please state the reduced price if the vehicle is a partial gift.
• Payment method: Record the buyer’s payment method, whether PayPal, cash, credit card, money order, cashier’s check, personal check, or another method.
• Warranty information: Report any vehicle warranties, including contracts that protect against issues with the vehicle’s mechanical components and other exterior or interior parts. Don’t include expired warranties.

Private Party Sale of a Car

A private party sale is when a buyer purchases a car from an individual instead of a dealer. The buyer and seller should ensure that the title is transferred correctly by completing the title transfer section on the back of the title. They should also accompany the title with a bill of sale to create a receipt and provide proof of the transaction.

IMPORTANT

Most states don’t require private sellers to ensure the vehicle will pass an inspection. Therefore, the buyer should have the car inspected by an independent party before purchasing. The buyer and seller should confirm the presence of any “as-is” statements and understand their terms before signing.

Benefits of Using Private-Party Car-Selling Websites

Some benefits of using private-party car-selling websites include the following:

• Ability to reach a wider audience
• Avoidance of dealer fees
• Low or no fees associated with listings
• Ability to sell or buy a vehicle online from the comfort of home
• More room for negotiation in prices
• Direct connections with buyers can lead to an expedited sales process

Popular Private-Party Car-Selling Websites

• CarMax:CarMax gives sellers an offer that’s valid for seven days. Sellers can list their cars on websites like Craigslist or Facebook Marketplace and show that they have the CarMax offer. This offer acts as leverage, encouraging buyers to make higher offers. If the seller doesn’t receive a better offer, they can accept CarMax’s offer.
• Autotrader:Autotrader lets sellers list their vehicles for a small fee and reach a national audience of potential buyers. Sellers can take advantage of additional features like pricing tools and vehicle history reports.
• Hemmings:Hemmings focuses on collectible, vintage, unique, and rare car sales. Its niche market exposure lets sellers find the right buyers with ease.
• Cars.com:Cars.com lets sellers list their vehicles to a broad audience. They can pay for additional advertising fees to expand the reach of their listing.